University of the Western Cape (UWC) Administrative Officer: Vendor Records : University of the Western Cape (UWC) University of the Western Cape (UWC)



Job Summary


We require an individual who has a deadline driven approach, works well under pressure, is meticulous, has strong technical skills and enjoys working in a team environment, to administer physical and electronic document management components of the University’s Financial ERP system. The individual should readily adapt to changes in processes, environment and legislation.

Duties and Responsibilities


This post reports directly to the Manager: Accounts Payable & Travel and assumes responsibility for:

• Creation, Maintenance, Management and Retrieval of documents/records and associated financial meta-data

• Creating, configuring and reviewing document categories/types, system structure and associated Metadata

• Deliver user support by co-ordinating and providing technical support and training to users,

• Set up and ongoing review of users and their access profiles

• Input into ongoing development / improvement of electronic document system

• Filter and extract financial information and records according to requests from key users

• Perform routine analysis and audits of system, investigating any irregularities and vulnerabilities

• Review storage volumes and appropriately determine filing, retention periods and disposal of stored material

Qualifications and Experience


Minimum Requirements

A completed tertiary qualification in financial accounting/ management accounting/ cost accounting/ financial management (minimum NQF 6)
A minimum of 2 years’ experience in a processing environment with at least 1 year that includes Electronic and Physical Document administration use.
Is familiar with and readily embraces and learns use of new technologies, innovation and systems
Understands payment as well as general financial processing systems, information and records
Able to safely and effectively perform physical activities relating to archiving and retrieval of documents
Should be computer proficient
Sound written and oral communication skills
Honesty, integrity and trustworthiness
Has a high standard of performance, coupled with a professional and positive attitude
Sound knowledge of the Higher Educational environment would be advantageous.

How to Apply


To apply click on the view more information button below.

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About University of the Western Cape (UWC)


University of the Western Cape (UWC) Jobs, Vacancies, Internships, Bursaries. The University of the Western Cape (UWC) was founded in 1960 and occupies a unique space in the South African higher e...

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