Stock Administrator : Aspen Holdings Aspen Holdings



Job Summary


To ensure the effective and timeous accounting of stock related transactions in line with key responsibilities.

Duties and Responsibilities


•Invoice matched to purchase order and processed for finalization (Quantity and Value)
•Ensure accurate invoice processing in keeping with month end timelines
•Sort out queries with Demand Planners, Warehouse and
•Commercial Managers
•Check invoices adheres with
SARS requirements
•Check if all backup documentation is attached
•Ensure transactions are accurately recorded
•Analyze and maintain the GRNYIA and Age Analysis on a weekly basis.
•Select invoices for payment per supplier
•Ensure that invoices are paid in accordance with agreed payment terms
•Ensure suppliers recon is balanced back to ledger timeously
•Confirm supplier receivables account is up to date
•Any overdues to be deducted from payment
•Preform Stock valuation journal monthly by the 3rd working day
•Confirm inter-company stock balances for the month
•Analysis and comment on GRNYIA matrix for reporting by the 20th
•Send the GRN recon to GSK on a weekly basis and on the 1st working day of the new month before 9am
•Send proof of payment and payment advise to stock vendors
•Ensure banking details for new & old stock vendors are verified and updated.
General
•Maintain files and documentation accurately
•Review and update the Stock SOP
•Assist with internal and external audit
•Effective utilization of resources to keep processes cost effective
•All queries are followed up and resolved in the shortest possible timeframe within policy framework
•A professional attitude is displayed when responding to customer’s needs.
•Methods for improving customer services are proposed, developed, and continuously updated
•Perform all cost roll ups timeously based on approved documents received. Inform business once completed.
•The following journals will be required to be processed and finalised within timelines as received:
•Revaluation Reserve Account:
GSK should be re-allocated to GSK Clearing and billback (credit) or Group company - dividends (debit)
•Items for SA Ops should be re-allocated to intercompany account.
•Revaluation should be released to PPV if applicable.
•All other entries in account 20640 should be analysed and accounted for based on the nature.
•The entries should be analysed and re-allocated based on nature, either to account GSK Clearing and billback, Group company - dividends, Revaluation reserve account or PPV.
•Reconciliations for the following GL accounts will need to be performed:
•Revaluation reserve account
GSK Clearing and Billback account
•Sundry Creditors account
•Lennon Manufacturing – Billback account
•Outside manufacturers – Billback account
•Goods in transit account

Qualifications and Experience


Matric
Finance Diploma
Min 2-3 years’ experience in Accounts Payable/ Stock
Inventory knowledge is preferred
Exposure to a Pharmaceutical industry is preferred
Computer literacy (Excel proficiency)

How to Apply


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