PepsiCo Personal Assistant : PepsiCo

Job Summary

PepsiCo is looking to employ a Personal Assistant.

Duties and Responsibilities

Provide comprehensive administrative and secretarial support to Senior VP: SSA Supply Chain (SC) & Leadership team
Diary management – ensure most effective use of managers time Make all decisions
Meeting management - Proactively explore requirements for all meetings including participants, location, catering, equipment, and pre-read Make all decisions
Co-ordinate Travel : Manage all aspects of Team’s travel including flights, hotels, transfers, currency, etc. ensuring that PepsiCo partnerships are utilised Make all decisions
Lead all SC Leadership general support : meetings, budgeting function PA support
0
Coordinate PA resource across SC Leadership ensuring cover, interviewing new hires, training Make decisions / Consult
Organise all SC Leadership Team meetings including budgeting, organisaiton, logistics : Make decisions / Consult
Make all decisions Consult
SC function administration : Holidays tracker, Sickness, new starters Make decisions
Owning the administration and organisational duties for an annual national SC conference
4
Make all decisions Make decisions / Consult
Manage the overall delegate attendance including : Invites, logistics, accommodation, subsistence, parking etc Make decisions
Co-manage creation and delivery of internal PEP evening entertainment event including dinner, etc Make decisions / Consult

Qualifications and Experience

Qualifications/Requirements
Grade 12
At least 5 years Senior/ Executive Secretarial/PA experience supporting Senior Management
Excellent Microsoft Suite application skills particularly Outlook, PowerPoint, Word and Excel
Experience having worked in a role where they have proactively built internal networks
Experience in setting up conferences or events
Proven ability to produce high quality PowerPoint slides
Effectively prioritise a heavy workload and handle quick turnaround of tasks with minimal errors.
Experience in managing travel, accommodation and Visa applications
Exeprience managing Travel & Expense claims
Experience using Concur advantageous

How to Apply

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