Life Healthcare - Services Administration Clerk : Life Healthcare

Job Summary

•A vacancy exists for an Administration Clerk at Life Groenkloof Hospital, reporting to Willem Nel, Services Manager.
•The incumbent will be responsible for administrative functions in the Services Department

Duties and Responsibilities

•Generate and process all requisitions on SAP
•Ensure requisitions are actioned promptly and efficiently.
•Manage all purchase transactions from requisition to verification of invoices.
•Gather and match all signed delivery notes, requisitions, orders and invoices received from different departments.
•Reconcile invoice and purchase order in terms of product, price, supplier and terms of trade.
•Receipting invoices
Maintain accurate records and data on expenditure.
•All purchase orders older than 1 month must be followed up.
•Monitoring budgets for each departments
•Ensure correct budget expenditure feedback to all departments once a month.
•Secretarial and administrative duties of the Services department including the typing of relevant correspondence and statistics
•Message taking, diary management and setting up meetings as well as accurate minute taking
•Developing sound working relationships with internal and external customers to provide a quality service
•Participate in ensuring conformance to QMS audit standards
•Ensuring pre-administrative functions are performed accurately in accordance with Life Healthcare standards
•Ensuring administrative functions are performed accurately

Qualifications and Experience

•Grade 12 National Senior Certificate
•Computer literacy and relevant working experience
•An enthusiastic, motivated, well organised individual with initiative and able to handle pressure.
•Excellent communication and interpersonal skills are prerequisites
•Prior knowledge and experience of hospital environment would be an advantage.
•Intermediate knowledge of Microsoft Office products

How to Apply

Click on the link below to apply