Administration Clerk : Department Of Justice And Constitutional Development Department Of Justice And Constitutional Development



Job Summary


•Department of Justice And Constitutional Development is looking for an Administration Clerk

• High Court, Mthatha

•Ref: 2021/147/OCJ

Duties and Responsibilities


•Operate the recording machine and recording of Court proceedings.
•Ensure integrity of such documents.
•Preparing and setting up the recording machine and make sure that the recording machine and microphones is functioning properly.
•Report all malfunctions on the machine.
•Make sure the recording is on before Court starts.
•Make sure all voices are audible.
•Exporting cases.
•Downloading proceedings on RW-CD.
•Keep record of all the requests made for transcription and record time spent in court per case.
•Document scanning and data capturing.
•Provide any other administrative support as required by the Judiciary, Court Manager and /or Supervisor.

Qualifications and Experience


•Grade twelve (12) or equivalent qualification.
• Appropriate experience in general
administration will serve as an added advantage.
•Skills and Competencies: Good administration and organising skills.
•Communication (written and verbal).
•Computer literacy (MS Office). Good interpersonal and public relation skills.
•Customer care service skills and ability to work under pressure.

How to Apply


•Applications quoting the relevant reference number must be submitted on the new
form Z83, obtainable from any Public Service Department. Received applications using the incorrect application for employment (old Z83) will not be considered. www.dpsa.gov.za-vacancies/ www.judiciary.org.za. •The completed and signed form should be accompanied by a recently updated CV as well as certified copies of all qualification/s and ID document (no copies of certified copies are allowed; certification should not be more than six months old). Failure to submit all the requested documents will result in the application not being considered.
•Please indicate the reference number and position you are applying for on your application form.
•Correspondence will be limited to shortlisted candidates only. If you have not been contacted within three (3) months after the closing date, please accept that your application was unsuccessful.
•Applications received after the closing date, as well as applications received via fax or email, will NOT be considered or accepted. Shortlisted candidates must be willing to undergo normal vetting and verification processes. Note: Requirement for all Senior Management Service (SMS) Posts - Nyukela Programme: This is a Pre-Entry Certificate to Senior SMS endorsed by DPSA which is offered by the National School of Government (NSG) through an online course platform.
•The course is available at the NSG under the name Certificate for entry into the SMS and the full details can be sourced by the following link: https://www.thensg.gov.za/training-course/sms-pre-entry- programme.
•The successful candidate will be required to provide proof of completion of the Pre-entry certificate for entry into the SMS. Furthermore, candidates shortlisted for the SMS post will be subjected to a technical exercise that intends to test relevant technical elements of the job. Following the interview and the technical exercise, the Selection panel will recommend candidates to attend a generic managerial competency assessment in compliance with the DPSA Directive on the implementation of competency based assessments.

• Mthatha/ Bhisho/ Port Elizabeth: Quoting the relevant reference number, direct your application to: The Provincial Head, Office of the Chief Justice, Postal Address: Private Bag x 13012, Cambridge 5206, East London. Applications can also be hand delivered to 59 Western Avenue, Sanlam Park Building, 2nd Floor, Vincent 5242, East London.


About Department Of Justice And Constitutional Development


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